Sheffield City CouncilLicensing Services

Roxy Ball Room

Units 1&2, Telephone House Block E, 40 Charter Square, Sheffield, S1 4HS

Completed application 220382 which is a Change of Supervisor (DPS) for Premises Licence from 06/04/2024 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• an exhibition of a film
• any playing of recorded music
• provision of late night refreshment
• the supply of alcohol

Additional Conditions

• Annex 1A - Mandatory Conditions

   

  Mandatory Condition 1 (Section 19 ss 2)

   

  Where a licence authorises the sale of alcohol then no supply of alcohol may be made under the premises licence -

  (a)              at a time when there is no designated premises supervisor in respect of the premises licence, or

  (b)              at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  Mandatory Condition 2 (Section 19 ss 3)

   

  Where a licence authorises the sale of alcohol then every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  Mandatory Condition 3 (Section 20)

   

  1.              Where a premises licence authorises the exhibition of films, the licence includes the following conditions relating to the admission of children to the exhibition:

  (a)              The admission of children (under 18) to the exhibition of any film must be restricted in accordance with the classification set by the film classification body (currently the BBFC).

  (b)              In a case where there is no classification given by the classification body (the BBFC) the admission of children to the exhibition of any film must be restricted in accordance with any recommendation given by the Licensing Authority.

  2.              In this section -

                “children” means persons aged under 18; and

                “film classification body” means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine               suitability of video works for classification).

   

  Mandatory Condition 4 (Section 21)

   

  Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity each such individual must be licensed by the Security Industry Authority.

   

  Annex 1B - Mandatory Condition effective from 28th May 2014:

   

  1.              A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  2.              For the purposes of the condition set out in paragraph 1-

  (a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (b) “permitted price” is the price found by applying the formula-

   

  P = D + (D×V)

  where-

  (i) P is the permitted price,

  (ii)D is the amount of duty chargeable in relation to the alcohol as if the duty were

  charged on the date of the sale or supply of the alcohol, and

  (iii)V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  (c) “relevant person” means, in relation to premises in respect of which there is in force a

  premises licence-

  (i)  the holder of the premises licence,

  (ii) the designated premises supervisor (if any) in respect of such a licence, or

  (iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  (d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  (e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

   

  3.              Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  4.              (1)              Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on               the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

                (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning               on the second day.

   

  Annex 1C - Mandatory Conditions effective from 1st October 2014:

   

  1.-(1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-

  (a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii) drink as much alcohol as possible (whether within a time limit or otherwise);

  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

   

  2. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

   

  3.-              (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3) The policy must require individuals who appear to the responsible person to be under

  18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a) a holographic mark, or

  (b) an ultraviolet feature.

   

  4. The responsible person must ensure that-

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii) still wine in a glass: 125 ml;

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

   

• ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  1.              A suitable closed Circuit Television (CCTV) system will be operational at the premises at all times when licensable activities are being carried out and ay any other times where members of the public are present on the premises.

   

  2.              The CCTV system will cover the main entrance(s), exits and designated emergency egress routes from the premises.

   

  3.              The CCTV system will be of a satisfactory resolution quality which will enable the identification of persons and activities and other fine details such as vehicle registration number plates.

   

  4.              The CCTV system will contain the correct time and date stamp information.

   

  5.              The CCTV system will have sufficient storage retention capacity for a minimum of 31 days continuous footage which will be of good quality.

   

  6.              The CCTV footage will be controlled and kept in a secure environment to prevent tampering or authorising viewing. A record will be kept of who has access the system, the reason why and when.

   

  7.              A designated member of staff at the premises will be authorised to access the CCTV footage and be conversant with operating the CCTV system. At the request of an authorised officer of the Licensing Authority or a responsible authority (under the Licensing Act 2003) any CCTV footage, as requested, will be downloaded immediately or secured to prevent any overwriting. The CCTV footage material will be supplied, on request, to an authorised officer of the Licensing Authority or a responsible authority.

   

  8.              The PLH/DPS will ensure that an Incident Report Register is maintained on the premises to record incidents such as anti-social behaviour, admissions refusals and ejections from the premises.

   

  9.              The Incident Report Register will contain consecutively numbered pages, the date time and location of the incident, details of the nature of the incident, the names and registration numbers of any door staff involved or to whom the incident was reported, the names and personal licence numbers (if any) of any other staff involved or to whom the incident was reported, the names and numbers of any police officers attending, the police incident and / or crime number, names and addresses of any witnesses and confirmation of whether there is CCTV footage of the incident.

   

  10.              The Incident Report Register will be produced for inspection immediately on the request of an authorised officer.

   

  11.              A suitable purpose-made receptacle for the safe retention of illegal substances will be provided and arrangements made for the safe disposal of its contents as agreed with South Yorkshire Police or British Transport Police.

   

  12.              The PLH/DPS will belong to a recognised trade body or Pub Watch Scheme where one exists, whose aims include the promotion of the licensing objectives.

   

  13. There shall be a minimum of 1 SIA Registered Door Supervisor from 22:00 hours on Fridays, Saturdays and Sundays before Bank Holidays. At all other times the use of SIA Registered Door Supervisors will be risk assessed.

   

  14.              Empty bottles and glasses will be collected regularly and promptly. Glass and other sharp objects will be stored and disposed of safely using suitable receptacles. Receptacles will be secured and not accessible to the customers.

   

  15.              The PLH/DPS will prominently display notices which inform customers that open bottles or glasses may not be taken off the premises (the outside area forms part of the premises and so open bottle and glasses can be taken there).

   

  16.              Written records of all accidents and safety incidents involving members of the public will be kept. These will be made available at the request of an authorised officer.

   

  17.              A written spillage policy will be kept, ensuring spillages are dealt with in a timely and safe manner.

   

  18.              Members of the public will be prevented from accessing hot food and drink preparation areas to prevent risk of scalds or burns to them.

   

  19.              Noise from a licensable activity at the premises will be inaudible at the nearest noise sensitive premises.

   

  20.              Licensable activities will be conducted and the facilities for the licence will be designated and operated so as to prevent he transmission of audible noise or perceptible vibration through the fabric of the building or structure to adjoining properties.

   

  21.              The premises licence holder and/or designated premises supervisor will ensure patrons use the external area in a manner which does not cause disturbance to nearby residents and business in the vicinity. Patrons will not use the external area after 23:00 hours.

   

  22.              The PLH/DPS and staff ask for proof of age from any person appearing to be under the age of 21 who attempts to purchase alcohol at the premises.

   

  23.              The PLH/DPS and staff will ask for acceptable evidence of proof of age. This shall include identification bearing the customers photograph, date of birth and integral holographic mark or security measure. Suitable means of identification would include PASS approved proof of age card, photo-card driving licence and passport. Children under the age of 16 must be accompanied and supervised by a responsible adult/parent or guardian.

   

  24.              No children under the age of 18 shall be permitted to remain on the premises after 19.00 hours.

   

  Agreed conditions SY Police 9.11.21

   

  25.              The use of glass alternative drinking vessels shall be utilised in accordance with the premises assessment of risk.

   

  26.              Staff will receive training on matters concerning underage sales, drugs policies, and operating procedures. Records of such training will be kept and made available for inspection of the authorities.

   

  27.              There shall be a zero tolerance policy in relation to drugs at the premises and there shall be regular checks by management to prevent the use of drugs by patrons.  Drugs seized shall be stored securely and handed to the Police.

   

  28.              To acquire a suitable number of radio sets for the premises and to take the CCRAC Radio Scheme (City Centre Retails Against Crime) into use at all times when trading, and continue to be a user whilst this system is in use within Sheffield.

   

  Agreed conditions Environmental Protection Service 15.11.21

   

  29.              Noise from a licensable activity at the premises will be inaudible at the nearest noise sensitive premises.

   

  30.              Licensable activities will be conducted and the facilities for the licence will be designated and operated so as to prevent the transmission of audible noise or perceptible vibration through the fabric of the building or structure to adjoining properties.

   

  31.              The premises licence holder and/or designated premises supervisor will ensure patrons use the external area in a manner which does not cause disturbance to nearby residents and business in the vicinity. Patrons will not use the external area after 23:00 hours.

   

  32.              Movement, sorting or removal of waste materials, recyclables or their containers in the open air shall be carried on only between the hours of 07:00 to 23:00 Mondays to Saturdays and between the hours of 09:00 to 23:00 on Sundays and Public Holidays.

   

  33.              Externally mounted and/or externally venting plant and equipment shall be designed, operated, and maintained such that the total LAr plant noise rating level does not exceed the LA90 background sound level at any time, when measured or calculated at the position of the nearest residential bedroom window of Telephone House.

   

   

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  None

   

• ANNEX 4 - Plans

   

  Roxy Ballroom

  2182-501

  Oct 21