Sheffield City CouncilLicensing Services

Olive Grove Sports Club

Heeley Bank Road, Sheffield, S2 3GE

Open application 207633 which is a Review of Licence/Certificate for Club Premises Certificate

Applicant(s)

Permitted Activities

• a performance of a play
• an exhibition of a film
• an indoor sporting event
• a boxing or wrestling entertainment
• a performance of live music
• any playing of recorded music
• a performance of dance
• entertainment of a similar description to that falling within a performance of live music, any playing of recorded music or a performance of dance
• the sale by retail of alcohol
• the supply of alcohol

Additional Conditions

• Annex 1A - Mandatory Conditions

   

  Section 73 - Supply of alcohol for consumption off the premises

   

  A club premises certificate may not authorise the supply of alcohol for consumption off the premises unless it also authorises the supply of alcohol to a member of the club for consumption on those premises.

   

  A club premises certificate which authorises the supply of alcohol for consumption off the premises includes the following conditions:

   

  1.              The supply must be made at a time when the premises are open for the purposes of supplying alcohol, in accordance with the club premises certificate, to members of the club for consumption on the premises.

   

  2.              Any alcohol supplied for consumption off the premises must be in a sealed container.

   

  3.              Any supply of alcohol for consumption off the premises must be made to a member of the club in person.

   

  Section 74 - Exhibition of Films

   

  1.              Where a club premises certificate authorises the exhibition of films, the certificate includes the following conditions relating to the admission of children to the exhibition:

   

  (a)              The admission of children (under 18) to the exhibition of any film must be restricted in accordance with the classification set by the film classification body (currently the BBFC).

   

  (b)              In a case where there is no classification given by the classification body (the BBFC) the admission of children to the exhibition of any film must be restricted in accordance with any recommendation given by the Licensing Authority.

   

  2.              In this section -

               

  “children” means persons aged under 18; and

   

  “film classification body” means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine suitability of video works for classification).

   

  Annex 1B - Mandatory Condition effective from 28th May 2014:

   

  1.              A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  2.              For the purposes of the condition set out in paragraph 1-

  (a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

   

  (b) “permitted price” is the price found by applying the formula-

   

  P = D + (D×V)

  where-

  (i) P is the permitted price,

  (ii)D is the amount of duty chargeable in relation to the alcohol as if the duty were

  charged on the date of the sale or supply of the alcohol, and

  (iii)V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

   

  (c) “relevant person” means, in relation to premises in respect of which there is in force a

  premises licence-

  (i)  the holder of the premises licence,

  (ii) the designated premises supervisor (if any) in respect of such a licence, or

  (iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;

   

  (d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

   

  (e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

   

  3.              Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  4.              (1)              Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

   

                (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

  Annex 1C - Mandatory Conditions effective from 1st October 2014:

   

  1.-(1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-

  (a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii) drink as much alcohol as possible (whether within a time limit or otherwise);

  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

   

  2. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

   

  3.-              (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3) The policy must require individuals who appear to the responsible person to be under

  18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a) a holographic mark, or

  (b) an ultraviolet feature.

   

  4. The responsible person must ensure that-

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii) still wine in a glass: 125 ml;

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

   

   

   

   

• Annex 2 - Conditions consistent with the operating schedule

   

  1. All existing CCTV will be maintained and in operation.

   

  2. Function room bar will close at 24:00 hours.

   

  3. The shall be fencing around the football and cricket pitches.

• Annex 3 - Conditions attached after a hearing by the licensing authority

   

  LSC -  Agreed Conditions 7th February 2023 - SYP & Safeguarding

   

  CP1. The use of door staff will be risk assessed on an ongoing basis by a committee member or member of bar management. Where engaged, door staff shall be licensed by the Security Industry Authority.

  CP2. No customers apparently carrying open bottles upon entry shall be admitted to the premises at any time the premises. Alcoholic and other drinks may not be removed from the premises in open containers save for consumption in any external area provided for that purpose.

  CP3. New members of staff who will be authorised to supply alcohol shall complete a suitable induction training (which is to cover dispute resolution and escalation) programme within two months of commencing their employment. Prior to completing their training such members of staff shall be suitably supervised by trained members of staff.

  CP4. Staff authorised to sell alcohol will receive training regarding vulnerability awareness. The premises will implement and provide staff training for an ‘Ask for Angela’ scheme.

  CP5. Staff authorised to sell alcohol will receive suitable training in crime scene preservation.

  CP6. Staff authorised to supply alcohol shall complete a suitable refresher training once per calendar year commencing the year after the date of their employment.

  CP7. A written record of the staff training outlined in conditions CP3, CP4, CP5, and CP6 shall be maintained and shall be made available to the Police and/or Licensing Authority upon request.

  CP8. There shall be a zero-tolerance policy in relation to drugs at the premises and there shall be regular checks by management to prevent the use of drugs by patrons. Drugs seized shall be stored securely and handed to the police.

  CP9. A Challenge 25 policy shall be in operation at the premises and staff will be suitably trained to implement this policy.

  CP10. A refusals book (or equivalent) will be maintained and audited by management.

  CP11. All staff shall have written authorisation from a committee member or member of bar management to permit them to sell alcohol.

  CP12. An incident log will be maintained by the premises showing a detailed note of incidents that occur in the premises. The log will be inspected and signed off by a committee member (or member of bar management) at least once a week. The logbook should be kept on the premises and be available for inspection at all times the premises are open by authorised officers of the Licensing Authority or the police. An incident will be defined as being one which involves violence, threats of violence (“violence” includes sexual violence and sexual harassment), disorder, ejections or when staff require parties to separate and harassment. Feedback shall be given to staff to ensure these are used on each occasion that a refusal or incident occurs at the premises. Any refusals made for alcohol service e.g., underage, will also be recorded (either in electronic or written form) and feedback given to staff as relevant. The log will be kept at the premises for a minimum of twenty-four (24) months.

  CP13. CCTV to be installed with recording facilities, such recordings shall be retained for a period of 28 days (except where such retention cannot be achieved due to reasonable periods of maintenance or repair).  Footage made available with a reasonable time upon request by the police in accordance with data protection principles. The system shall accord with the requirements specified by South Yorkshire Police in their specification document ‘CCTV Systems within Licensed Premises Updated July 2019’. The CCTV system shall cover all external areas surrounding the premises, and all images from the system, both internal and external, shall be instantly recoverable.

  CP14. Toughened glasses or other alternative drinking vessels will be used in the premises where appropriate.

  CP15. Patrons will be encouraged by staff to leave quietly and respect the interests of the occupiers of any nearby noise sensitive premises. Where appropriate the licensee or a suitable staff member will monitor patrons leaving at closing time.

  CP16. Noise or vibration shall not emanate from the premises so as to cause a nuisance to nearby properties.

  CP17. On evenings when regulated entertainment in the form of live and/or recorded music (‘events’) is provided at the premises, the management will implement a proactive scheme of noise monitoring. A written noise management policy shall be prepared and made available for inspection at the premises. The Policy shall include a pro-forma observation form (‘observation sheet’) which will be completed by staff during events. The aim of the policy will be to prevent a noise nuisance arising and ensure that the nearest noise sensitive premises are not adversely impacted by the regulated activities of the premises.

  CP18. The observations sheets shall be retained for a minimum of 2 months from the date of the event.

  CP19. There shall be adequate controls in place including staff training to safeguard against the sale of alcohol to persons under 18 years.

  CP20. Children under the age of 16 shall not be permitted to remain on the premises after 22.00hrs unless dining with an adult or attending a pre-booked function under suitable adult supervision.

  CP21. A committee member or member of bar management shall ensure that when children are admitted to the premises their presence is not inconsistent with the style of operation of the premises at that time and the licensable activities that are being carried out.

  CP22. Policies in relation to children shall be adequately communicated to patrons by staff or through appropriate signage.

  CP23. A booking form must be used for all events. The form must set out the booking conditions for the customer and include the signature and printed name of the venue manager authorising the booking. The form must also include the name, contact details and signature of the customer who is responsible for making the booking. Such records will be retained for 6 months and made available for inspection of the authorities.

  CP24. Persons under the age of 18 years are not permitted to make bookings. Age/identity checks will be undertaken at the time of booking and a written record of these will be made.

  CP25. All doors and windows shall be closed, save for access and egress of the general public and/ or than in case of emergency, when amplified sound or live music is present in the premises.

  CP26. No speakers shall be fixed externally nor directed to broadcast sound outside the building at any time, save for public address purposes in connection with organised sporting activity taking place in external areas.

  CP27. A committee member or member of bar management or authorised member of staff must take a proactive approach to noise control, checking outside the premises to ensure that noise is kept to a reasonable level from patrons using the external area(s) and access and egress.

  CP28. A committee member or member of bar management or authorised member of staff shall prominently display A5 notices on all exits reminding patrons to leave the premises in a quiet and orderly fashion to respect the local neighbour’s needs.

  CP29. If deemed reasonably necessary by Sheffield EPS, upon receipt of written notification of not less than 28 days from Sheffield EPS, resulting from noise complaints to that service, the premises shall install a noise limiter to control noise breakout from the premises. Amplified sound shall then only be played within the building through an in-house amplified sound system fitted with a sound limiting facility capable of limiting the sound level output of the system to a pre-set level which may then be secured in a tamper-resistant manner, the design and settings of which shall have received the prior written approval of the Environmental Protection Service. The limiter shall impose such limits on amplified sound or live played within the building to ensure noise breakout does not exceed the prevailing ambient noise level by more than 2dB when measured at 1m from the facade of the nearest noise sensitive property;             

  a.              as a 15 minute LAeq, and;

  b.              at any one third octave band centre frequency as a 15 minute LZeq.

  CP30. Managers must make a valid contact number for the club available to all local residents to mitigate any issues that may occur with the premises.

  CP31. Vehicular access to the front of the building will be prohibited after 21:00hours whenever a ticketed event is held at the site, save for disability access.

  CP32. Whenever a ticketed event is held at the venue, which includes 60 or more guests of members, and which concludes after 21:00 hours and at which alcohol is supplied or sold, a minimum of 2 SIA door supervisors will be employed from the scheduled start time of the event until 30 minutes after the scheduled end time, or until all guests have dispersed from the grounds of the premises.

  CP33. Whenever ticketed event, which includes 60 or more guests of members, is held at the venue which concludes after 22:00 hours and at which alcohol is supplied or sold, metal detecting wands shall be utilised by door supervisors. Door supervisors will carry out searches on a risk-assessed basis.

  CP34. A current copy of the Olive Grove Club Rules shall be lodged with Sheffield City Council Licensing Service and updated within 21 days of any rule changes that may be implemented by the Club.

  CP35. There shall only be one private/ticketed event on the premises after 18:00 hours.

  CP36. When SIA registered door supervisors are on duty, the premise shall maintain a register containing the following details of all door staff engaged at the premises:

  c.              Full name

  d.              Address

  e.              Date of birth

  f.              Copy of security industry licence

  CP 37. The premise shall maintain a signing in book recording the start and finish times of each person engaged in door staff duties.  Both the signing in book and the door staff register shall be retained for a period of 6 months and made available for inspection.

  CP38. No later than 2nd May 2023, a written safeguarding risk assessment is undertaken at the premises for all types of trading including functions and sport events. To address issues of safeguarding including sufficient staffing, management oversight, and recording.

   

   

   

   

   

   

   

   

   

   

• Annex 4 - Plans

   

  Olive Grove Sports and Social Club

  Date: Dec 2002