Sheffield City CouncilLicensing Services

Rawal Lounge

110 John Street, Sheffield, S2 4QU

Completed application 219281 which is a New Application for Premises Licence from 27/03/2024 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• any playing of recorded music
• the sale by retail of alcohol
• provision of late night refreshment

Additional Conditions

• ANNEX 1A - MANDATORY CONDITIONS

   

  Mandatory Condition 1 (Section 19 ss 2)

   

  Where a licence authorises the sale of alcohol then no supply of alcohol may be made under the premises licence -

  (a)              at a time when there is no designated premises supervisor in respect of the premises licence, or

  (b)              at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  Mandatory Condition 2 (Section 19 ss 3)

   

  Where a licence authorises the sale of alcohol then every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  Mandatory Condition 3 (Section 20)

   

  1.              Where a premises licence authorises the exhibition of films, the licence includes the following conditions relating to the admission of children to the exhibition:

  (a)              The admission of children (under 18) to the exhibition of any film must be restricted in accordance with the classification set by the film classification body (currently the BBFC).

  (b)              In a case where there is no classification given by the classification body (the BBFC) the admission of children to the exhibition of any film must be restricted in accordance with any recommendation given by the Licensing Authority.

  2.              In this section -

                “children” means persons aged under 18; and

                “film classification body” means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine               suitability of video works for classification).

   

  Mandatory Condition 4 (Section 21)

   

  Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity each such individual must be licensed by the Security Industry Authority.

   

  Annex 1B - Mandatory Condition effective from 28th May 2014:

   

  1.              A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  2.              For the purposes of the condition set out in paragraph 1-

  (a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (b) “permitted price” is the price found by applying the formula-

   

  P = D + (D×V)

  where-

  (i) P is the permitted price,

  (ii)D is the amount of duty chargeable in relation to the alcohol as if the duty were

  charged on the date of the sale or supply of the alcohol, and

  (iii)V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  (c) “relevant person” means, in relation to premises in respect of which there is in force a

  premises licence-

  (i)  the holder of the premises licence,

  (ii) the designated premises supervisor (if any) in respect of such a licence, or

  (iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  (d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  (e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

   

  3.              Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  4.              (1)              Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on               the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

                (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning               on the second day.

   

  Annex 1C - Mandatory Conditions effective from 1st October 2014:

   

  1.-(1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-

  (a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii) drink as much alcohol as possible (whether within a time limit or otherwise);

  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

   

  2. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

   

  3.-              (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3) The policy must require individuals who appear to the responsible person to be under

  18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a) a holographic mark, or

  (b) an ultraviolet feature.

   

  4. The responsible person must ensure that-

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii) still wine in a glass: 125 ml;

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

   

   

   

• ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  1. A Challenge 25 policy will be strictly followed by all staff. No member of staff shall be permitted to sell alcohol until trained in the operation of the challenge 25 policy. Staff are trained as appropriate in respect of relevant licensing law.

   

  2. CCTV is installed inside the premises. CCTV will be recording at all times the premises are open for any licensable activities and images will be held for a minimum of 31 days and made available immediately on request by any of the Responsible Authorities. If for any reason the CCTV hard drive needs to be replaced the previous / old hard drive will be kept on site for a minimum of 31 days and made immediately available to any of the responsible authorities on request.

   

  3. The Premises License Holder will ensure that a trained member of staff will be on duty and be available to download the CCTV to any of the Responsible Authorities at anytime licensable activities take place.

   

  4. The Designated Premises Supervisor and their staff will at all times remain aware of their responsibilities for the prevention of crime and disorder on the premises and demonstrate a responsible attitude to the marketing and sale of alcohol. Any person who appears drunk /aggressive will not be permitted on the premises.

   

  5. A record of refusal shall be kept in the refusals register and kept on the premises. This will be made available to responsible authorities on request. The refusals log will be maintained at the premises. Each entry will be signed off by the DPS.

   

  6. All staff shall be trained on the four licensing objectives and a training record kept on the premises. The training record will be made available to responsible authorities on request. Staff other than personal license holders involved in the sale of alcohol are to be trained under the Licensing Act 2003 prior to being allowed to sell/ supply alcohol. All training is to be documented and signed by the Premises License Holder and the trainee. All training records are to be made available to any of the responsible authorities on request.

   

  7. The only acceptable forms of identification will be a passport, photo driving license, military id card or PASS id card with the hologram logo, an incident log will be maintained at the premises. Each entry will be signed off by the DPS.

   

  8. The premises will deploy door staff from 23.00hrs on Friday and Saturday nights. Door staff will sign on and off duty. The premises will keep a profile of all door staff which will include a copy of their SIA licence and photographic ID. (If photographic ID is not available then a utility bill no older than 3 months will be acceptable.) The signing in & out sheets and profiles will be kept on the premises for a minimum of 3 months and made immediately available to any of the responsible authorities on request.

   

  9. Door staff will wear a fluorescent coat, jacket or waistcoat while on duty at the premises. Door staff will remain on duty until all the customers have dispersed.

   

  10. The number of door staff and any earlier start time will be risk assessed by the premises. This risk assessment will be made available to any of the responsible authorities immediately on request.

   

  11. No persons under the age of 18 will be allowed into the premises unless accompanied by a person over the age of 18 after the hours of 23:00 hours.

   

  12. The management of the premises will liaise with Police on issues of local concern or disorder.

   

  13. Notices will be displayed at the exit of the premises asking patrons to leave the premises quietly.

   

  14. All deliveries will be conducted prior to 7pm to control noise nuisance.

   

  15. The Designated Premises Supervisor will arrange to monitor levels of noise from both inside and outside the premises and remedial action will be taken as appropriate.

   

  16. Patrons will be encouraged by staff to leave quietly and respect the interests of the occupiers of any nearby noise sensitive premises. Patrons will be monitored when leaving at closing times.

   

  Conditions agreed with EPS 6.3.24

   

  17. All doors and windows shall be closed, save for access and egress of the general public and/ or than in case of emergency, when amplified sound or live music is present in the premises.

   

  18. Amplified sound or live music shall only be played within the building and in such a way that noise breakout does not exceed the prevailing ambient noise level by more than 3dB when measured at 1m from the façade of the nearest noise sensitive property:

  a. as a 15 minute LAeq, and;

  b. at any one third octave band centre frequency as a 15 minute.

   

  *Where ambient noise level is the LAeq, 15 mins in the absence of the specific noise source (breakout from the premises).

   

  19. No speakers shall be fixed externally nor directed to broadcast sound outside the building at any time.

   

  20. No amplified sound shall be played within the building except through an in-house amplified sound system fitted with a sound limiting facility capable of limiting the sound level output of the system to a pre-set level which may then be secured in a tamper-resistant manner, the design and settings of which shall have received the prior written approval of the Environmental Protection Service.

   

  21. The DPS or designated member of staff must take a proactive approach to noise control, checking outside the premises to ensure that noise is kept to a reasonable level from patrons using the external area(s), and access and egress.

   

  22. The premises licence holder shall prominently display A5 notices on all exits reminding patrons to leave the premises in a quiet and orderly fashion to respect the local neighbour’s needs.

   

  23. The premises licence holder shall prominently display A5 notices in all external areas reminding patrons to be quite whilst using the facilities provided and respect the local neighbour’s needs.

   

  24. The Premises Licence Holder shall submit for written approval by the Environmental Protection Service a Noise Management Plan providing details of operational procedures to protect the occupiers of adjacent dwellings from noise breakout of amplified sound, external area, and dispersion.  Such details shall include, inter alia, operational procedures, monitoring of customer activities, smoking and/ or consuming alcohol policies, good relationship with responsible taxi services, relevant signage, CCTV consideration, complaints handling procedure, practical policy of noise complaint monitoring, staff training relating to noise awareness etc.

   

  SYP Agreed condition 25.3.24

   

  25. The use of glass alternative drinking vessels shall be utilised in accordance with the premises assessment of risk.

   

  26. No customers carrying opened bottles upon entry shall be admitted to premises.

   

  27. There shall be a zero tolerance policy in relation to drugs at the premises and there shall be regular checks by management to prevent the use of drugs by patrons.  Drugs seized shall be stored securely and handed to the Police.

   

  28. The CCTV system will contain the correct time and date stamp information.

   

  29. The CCTV footage will be controlled and kept in a secure environment to prevent tampering or unauthorised viewing. A record will be kept of who has access the system, the reason why and when.

   

  30. Staff will receive training concerning, but not limited to,

  -Vulnerability awareness

  -Crime scene preservation

  -Drugs policies

  -Underage sales/Challenge 25 scheme /Proxy Sales/Fake ID’s

  -Counter terrorism (available on https://www.protectuk.police.uk/catalogue <https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.protectuk.police.uk%2Fcatalogue&data=05%7C02%7Clicensingservice%40sheffield.gov.uk%7C5d1ea4cd05ba4710bb6e08dc4cd7fee5%7Ca1ba59b9720448d8a3607770245ad4a9%7C0%7C0%7C638469737805251281%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=4NkC93%2BQdfcEXLEknGY3eqLYQ2eiMV8Qp0B%2FwES8ToI%3D&reserved=0> or any relevant government approved training following a change in name)

  -CCTV operation (authorised staff only)

  -Dispersal

   

  31. Suitable refresher training to be completed at least once per calendar year commencing the year after their date of employment.  A written record to be retained for a minimum of 12 months and shall be made available to the Police and/or Licensing Authority upon request.

   

  In addition to the SIA requirement on a Fri/Sat night

   

  32. SIA registered door staff shall be employed at the premises, in accordance with a risk assessment, to be carried out by the DPS or member of management.  Particular consideration to be given to events held at the Sheffield United football ground and on Police advice.  Risk assessments to be kept on site for a minimum of 6 months and made available, at request, to the responsible authorities.

  When SIA registered door supervisors are on duty, the premise licence holder shall maintain at the premises a register containing the following details of all door staff engaged at the premises:

  -Full name

  -Address

  -Date of birth

  -Copy of security industry licence

   

  33. To acquire a suitable number of radio sets for the premises and to take the CCRAC Radio Scheme (City Centre Retails Against Crime) into use at all times when trading, and continue to be a user whilst this system is in use within Sheffield.

   

  34. A copy of the South Yorkshire Police Violent Incident Protocol to be displayed within the premises, in sight of staff. This protocol should also form part of staff training and training records to reflect such input.

   

  35. The premise will clearly communicate their entry policy with regards football fans in a clear written format on entry and via the premises online platforms.  Any change to this policy will be communicated to South Yorkshire Police at least 10 days prior to any amendments being made.

   

  36. An incident log shall be kept at the premises, and made available for inspection on request to an authorised officer of the Council or the Police, which will record the following:

  (a) all crimes reported to the venue

  (b) all ejections of patrons

  (c) any complaints received

  (d) any incidents of disorder

  (e) all seizures of drugs or offensive weapons

  (f) any faults in the CCTV system or searching equipment or scanning equipment

  (g) any visit by a relevant authority or emergency service.

   

  37. Such records to be retained for at least 12 months and available for inspection on request.

  -A booking form must be used for all events and private functions. 

  -The form must set out the booking conditions for the customer and include the signature and printed name of the venue manager authorising the booking.

  -The form must also include the name, contact details and signature of the customer who is responsible for making the booking. 

  -Such records will be retained for 6 months and made available for inspection of the authorities. 

   

  38. Persons under the age of 18 years are not permitted to make bookings.  Age/identity checks will be undertaken at the time of booking and a written record of these will be made.

   

  39. All events/private functions involving children and young people will be risk assessed by the Safeguarding Coordinator and a written risk management plan produced.  A record of the risk management plan must be retained and made available for inspection by the authorities on request.

   

  HPS Conditions 26/3/24

   

  40. The maximum capacity of the premises including staff shall not exceed 25 persons at any one time.

   

  41. A satisfactory Electrical Installation Condition Report shall be provided for the premises.

   

   

   

   

   

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  None

   

• ANNEX 4 - Plans

   

  Rawal Lounge, 110 John Street

  Ground floor plan agreed HPS 26/3/24