Sheffield City CouncilLicensing Services

Don Valley Bowl

Coleridge Road, Sheffield, S9 3TL

Completed application 162711 which is a New Application for Premises Licence from 17/08/2018 to 19/08/2018

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of live music
• any playing of recorded music
• the supply of alcohol

Additional Conditions

• Annex 1A - Mandatory Conditions

   

  Mandatory Condition 1 (Section 19 ss 2)

   

  Where a licence authorises the sale of alcohol then no supply of alcohol may be made under the premises licence -

  (a)              at a time when there is no designated premises supervisor in respect of the premises licence, or

  (b)              at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  Mandatory Condition 2 (Section 19 ss 3)

   

  Where a licence authorises the sale of alcohol then every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  Mandatory Condition 3 (Section 20)

   

  1.              Where a premises licence authorises the exhibition of films, the licence includes the following conditions relating to the admission of children to the exhibition:

  (a)              The admission of children (under 18) to the exhibition of any film must be restricted in accordance with the classification set by the film classification body (currently the BBFC).

  (b)              In a case where there is no classification given by the classification body (the BBFC) the admission of children to the exhibition of any film must be restricted in accordance with any recommendation given by the Licensing Authority.

  2.              In this section -

                “children” means persons aged under 18; and

                “film classification body” means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine               suitability of video works for classification).

   

  Mandatory Condition 4 (Section 21)

   

  Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity each such individual must be licensed by the Security Industry Authority.

   

  Annex 1B - Mandatory Condition effective from 28th May 2014:

   

  1.              A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  2.              For the purposes of the condition set out in paragraph 1-

  (a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (b) “permitted price” is the price found by applying the formula-

   

  P = D + (D×V)

  where-

  (i) P is the permitted price,

  (ii)D is the amount of duty chargeable in relation to the alcohol as if the duty were

  charged on the date of the sale or supply of the alcohol, and

  (iii)V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  (c) “relevant person” means, in relation to premises in respect of which there is in force a

  premises licence-

  (i)  the holder of the premises licence,

  (ii) the designated premises supervisor (if any) in respect of such a licence, or

  (iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  (d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  (e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

   

  3.              Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  4.              (1)              Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on               the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

                (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning               on the second day.

   

  Annex 1C - Mandatory Conditions effective from 1st October 2014:

   

  1.-(1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-

  (a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii) drink as much alcohol as possible (whether within a time limit or otherwise);

  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

   

  2. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

   

  3.-              (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3) The policy must require individuals who appear to the responsible person to be under

  18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a) a holographic mark, or

  (b) an ultraviolet feature.

   

  4. The responsible person must ensure that-

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii) still wine in a glass: 125 ml;

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

   

• ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  1.               The Designated Premises Supervisor/Promoter shall appoint a named person to co-ordinate noise issues, to the approval of the Environmental Protection Service, no later than 4 weeks prior to the event. The noise co-ordinator shall liaise between all parties - Environmental Protection Service, DPS, Promoter, sound system suppliers, sound engineers and Licensing Authority, on all matters relating to noise control prior to and during the event.

   

  2.               A noise propagation test shall be undertaken with the Environmental Protection Service present, prior to the start of the event in order to set appropriate control limits at the sound mixer position. The sound system shall be configured and operated in a similar manner as intended for the event. The sound source used for

  the test shall be similar in character to the music most likely to be produced during the event.

   

  3.               The noise co-ordinator shall ensure that prior to the event during any testing of equipment, minimum noise levels are emitted from the sound equipment, to reduce to its lowest level any noise nuisance to local residents.

   

  4.               The licensee shall ensure that sound testing is only carried out between the hours of 10:00 and 19:00 and is of the shortest duration practicable.

   

  5.               The noise co-ordinator shall ensure that noise is monitored at the perimeter of the site (or other appropriate noise sensitive location) throughout the event, and at least during each different artist.

   

  6.               The noise co-ordinator shall comply with any request made by a nominated officer of the Environmental Protection Service to reduce or remix sound emanating from the amplification system.

   

  7.               Facilities shall be provided on the mixing desk(s), or other appropriate position(s), for a nominated officer of the Environmental Protection Service to monitor and where necessary secure a reduction in noise level to a reasonable level.

   

  8.               A minimum of one children’s safeguarder will be assigned to duty at events involving children and young people. This member of staff must act in compliance with the guidance and training provided by the Sheffield Safeguarding Children Board including a children and young peoples risk assessment for each event.

   

  9.                Written Risk assessment(s) will be provided to and discussed at the Safety Advisory Group Meetings meeting.

   

  10.                The licensed activity shall be conducted in accordance with a suitable and sufficient site specific Event Health and Safety Plan in agreement with the Safety Advisory Group.

   

  11.               Any reasonable requirements of the Safety Advisory Group will be complied with in order to ensure that the event site is suitable for its intended use.

   

  12.               There shall be no special effects (eg pyrotechnics, lasers, strobes, etc) without prior approval of the Safety Advisory Group.

               

  13.                Any annual events that take place under this licence must not take place until they have been discussed and agreed through the Safety Advisory Group.

   

  14.               Any structures, screens, platforms, fences etc. must be agreed by the Safety Advisory Group and full written details including plans and calculation must be provide when requested by the Safety Advisory Group.

   

  15.               Detailed Stewarding and Policing Plans will be provided to the Safety Advisory Group for discussion and agreement.

   

  16.               Detailed Medical and First Aid proposals and plans will be provided to the Safety Advisory Group for discussion and agreement.

   

  17.               Site inspection(s) will be co-ordinated by the Safety Advisory Group before the licensed activity takes place and the activity shall not proceed unless the Safety Advisory Group is satisfied with the provisions made for the event.

   

  18.               At the end of the final site inspection the Licence holder will provide any certification that is required by the Safety Advisory Group such as Electrical Certificates, Fire Certificates, Erection Certificates and Completion Certificates etc.

   

  19.               The capacity for each event will be discussed and agreed at a Safety Advisory Group Meeting.

   

  20.               The method of ticketing will be discussed and agreed at a Safety Advisory Group Meeting.

   

  21.               The Licence Holder will ensure that there is a detailed fit for purpose written Contingency Plan in place for each event that has been agreed by the Emergency Services and the safety Advisory Group.

   

  22.               The Licence Holder will ensure that they give the Chair of the Safety Advisory Group a minimum eight weeks notice of any events held under this licence.

   

  23.               Events involving persons under the age of 18 years will be planned in compliance with the guidance issued by the Sheffield Safeguarding Children Board.

   

  24.               At events where age restrictions apply, or where alcohol is on sale, an age verification scheme must operate in compliance with the partnership guidance issued by the Sheffield Safeguarding Children Board, South Yorkshire Police and Trading Standards. This scheme must also apply to persons accessing the event using V.I.P/Guest list privileges.

   

  25.               The applicant will produce an Event Management Plan which will include the name, address and telephone number of lead person(s) responsible for safeguarding children at an event.

   

   

  Planning for the Event:

   

  26.              The Premises Licence Holder shall appoint a suitably qualified noise specialist, to the approval of the Environmental Protection Service, to produce a Noise               Management Plan (NMP). The NMP shall be produced no later than 6 weeks prior to the event and shall include details of predicted               noise levels at nearest noise               sensitive properties. The NMP shall detail measures for how noise will be monitored and proactively managed during               the event. The appointed noise specialist shall               liaise between all parties - Environmental Protection Service, Production Manager, DPS, sound system suppliers, sound engineers, Licensing Authority, on all matters               relating to noise control prior to and during the event.

   

  Prior to the Event:

   

  27.               A noise propagation test shall be undertaken with the Environmental Protection Service present, prior to the start of the event in order to set appropriate control limits               at the sound mixer position. The sound system shall be configured and operated in a similar manner as intended for the event. The sound source used for the test               shall be similar in character to the music               most likely to be produced during the event.

   

  28.               The noise specialist shall ensure that prior to the event during any testing of equipment, minimum noise levels are emitted from the sound equipment to reduce to its               lowest level any noise nuisance to local residents.

   

  During the Event:

   

  29.               The noise specialist shall ensure that noise is monitored at the perimeter of the site (or other appropriate noise sensitive location) throughout the event, and at least               during each different artist.

   

  30.               The noise specialist shall comply with any request made by a nominated officer of the Environmental Protection Service to reduce or remix sound emanating from the               amplification system.

   

  31.               Facilities shall be provided on the mixing desk, or other appropriate position, for a nominated officer of the Environmental Protection Service to monitor and where               necessary secure a reduction in noise level to a reasonable level.

   

  After the Event

   

  32.               A compliance/ evaluation report shall be produced within 6 weeks of the event detailing monitored noise levels during the event, compliance with agreed levels, number               of complaints received and action taken as a result of complaints, recommendations for future events.

   

  33.              Polycarbonates only - no glassware should be used at the event for the protection of Public Safety as one of the Licensing Objectives. Polycarbonates ideally should               be used as these are re-usable. All glass bottles should be decanted into polycarbonates;

   

  34.              Wet Handwashing - there should be handwashing facilities for wet               handwashing with soap to avoid the risk of oral-faecal transmission of disease, particularly in areas               where food is purchased and consumed, again for the protection of Public Safety;

   

  35.              Water - there should be freely accessible and available tap water at the event for the protection of Public Safety in the event of hot weather, to enable               people to drink               water to mitigate dehydration from alcohol consumption and alternate water for alcoholic drinks, and to avoid over-heating from illicit drug use;

   

  36.              Sunscreen - first aid stations at the event should offer free sun screen of an SPF of at least 15 and at least 4 star UVA protetction               https://www.nhs.uk/Livewell/skin/Pages/Sunsafe.aspx#SPF again for the protection of Public Safety;

   

  37.              Harm reduction - rather than zero tolerance approaches, harm reduction approaches should be taken to reduce harm from illicit drug use, including co-location of               drug workers from Sheffield’s Harm Reduction Service and Children and Young People’s drug service. This is for the reason that a festival cannot adequately control               the environment to ensure a drug free environment at an outdoor event, and it is possible that patrons may have pre-loaded with slow build up and long acting illicit               drugs before attending the festival. For the protection of Public Safety in this setting it is more appropriate to give clear messages that while the safest thing is not to               take drugs, there is free, confidential support from welfare staff at the event who will be looking out for and offering care to those who are experiencing               common side               effects of illicit drug use (usually panic, paranoia, overheating and water intoxification, very low or high blood pressure, very low or high heart rate seizures, sweating, c              onfusion, agitation, aggression - this list is not exhaustive);

   

  38.              This licence shall only be in effect on Friday 17th August 2018, Saturday 18th August 2018 and Sunday 19th August 2018.

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  None

   

• ANNEX 4 - Plans

   

  Ref: Leadmill DVB Ver 1.4

  Dated: 28.04.2018