Sheffield City CouncilLicensing Services

Sheffield Fake Festival

Endcliffe Park (defined area), Rustlings Road, Sheffield, S11 8TF

Completed application 149760 which is a New Application for Premises Licence from 24/12/2015 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of live music
• any playing of recorded music
• the supply of alcohol

Additional Conditions

• ANNEX 1 - MANDATORY CONDITIONS

   

  Mandatory Condition 1 (Section 19 ss 2)

   

  Where a licence authorises the sale of alcohol then no supply of alcohol may be made under the premises licence –

  (a)                at a time when there is no designated premises supervisor in respect of the premises licence, or

  (b)                at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  Mandatory Condition 2 (Section 19 ss 3)

   

  Where a licence authorises the sale of alcohol then every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  Mandatory Condition 3 (Section 20)

   

  1.              Where a premises licence authorises the exhibition of films, the licence includes the following conditions relating to the admission of children to the exhibition:

  (a)    The admission of children (under 18) to the exhibition of any film must be restricted in accordance with the classification set by the film classification body (currently the BBFC).

  (b)    In a case where there is no classification given by the classification body (the BBFC) the admission of children to the exhibition of any film must be restricted in accordance with any recommendation given by the Licensing Authority.

  2.              In this section -

                “children” means persons aged under 18; and

  “film classification body” means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine suitability of video works for classification).

   

  Mandatory Condition 4 (Section 21)

   

  Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity each such individual must be licensed by the Security Industry Authority.

   

  ANNEX 1B - MANDATORY CONDITION EFFECTIVE FROM 28TH MAY 2014:

   

  1.         A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  2.              For the purposes of the condition set out in paragraph 1—

  (a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (b) “permitted price” is the price found by applying the formula—

   

  P = D + (D×V)

  where—

  (i) P is the permitted price,

  (ii)D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii)V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  (c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence—

  (i)  the holder of the premises licence,

  (ii) the designated premises supervisor (if any) in respect of such a licence, or

  (iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  (d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  (e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994. 

   

  ANNEX 1C - MANDATORY CONDITIONS EFFECTIVE FROM 1ST OCTOBER 2014:

   

  1.—(1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises—

  (a) games or other activities which require or encourage, or are designed to require or encourage, individuals to—

  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii) drink as much alcohol as possible (whether within a time limit or otherwise);

  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

   

  2. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

   

  3.— (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3) The policy must require individuals who appear to the responsible person to be under

  18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either—

  (a) a holographic mark, or

  (b) an ultraviolet feature.

   

  4. The responsible person must ensure that—

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures—

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii) still wine in a glass: 125 ml;

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

   

• ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  1. There shall be no adult entertainment or services, activities, other entertainment or matters ancillary to the use of the premises that may give rise to concern in respect of children.

   

  2. No food or alcohol will be allowed to be taken outside the marquee or out of the secured fenced food garden area.

   

  3. Large rubbish bins will be provided for all types of rubbish to be disposed of inside the marquee and fenced food garden area. The rubbish will be bagged and tied and put in a skip ready for pick up on the Monday after the festival.

   

  4. SIA registered security will control the public inside the festival and also control the perimeter of the marquee, field and any car parking areas.

   

  5. Persons will be asked to leave quietley with security positioned at regular intervals reminding people to repect the neighbours as they leave (if required)

   

  7. SIA registered security staff will be present at the festival to ensure public safety. They will be able to remove people from the event if required.

   

  8. All persons and bags will be checked before they enter the premises by security. They will liase with the head of site operations on any issues and they will be briefed on the evacuation process.

   

  9. Qualified first aiders will be on site and there will be a designated first aid area.

   

  10. Access to the venue (marquee) will be kept clear for all emergency services to access.

   

  11. Emergenct services numbers will be held on the main entrance gate.

   

  12. Fire exits will be kept clear and emergency lighting installed inside the marquee and lighting present outside the marquee.

   

  13. All drinks will be served in cans, plastic glasses and plastic bottles. No Glass will be allowed on the premises.

   

  14.The licensable activities in this licence are to be restricted to the marquee & fenced area

   

  15.Proof of age will be asked at point of entry into the premises and also at point of serving.

   

  16 Entry into the festival will be controlled tickets exchanged for coloured wristbands which will be checked by SIA registered security. two types of wristband, one colour for over 18 and another colour for under 18. Security will check ID of anyone who looks 25 and under. If they cannot prove their age by any of the following forms of identification, which are compliant with the following then they will be issued with an under 18 coloured wristband

  (a) The card has a verifiable means of accredititation for the information held upon it. (i.e issued by Central or Local Government, recommended by Home Office or ACPO, supported by Government e.g Photo Driving Licence; Passport; PASS card)

  (b) The information on the card provides the date of birth of the holder.

  (c) The card provides information to identify the holder bothby name and photograph

  (d) The card can be authenticated beyond resonable doubt to avoid acceptance of fake/fraudulent identification.

   

  17. Alcohol will only be served to those with an over 18 coloured wristband.

   

  18. All persons under 16 must be accompanied by an adult and children will be issued a childrens wristband which will be completed by parent/guardian with contact details.

   

  19. SIA registered security will be in contact with one another and with the head of site operations. They will also have a site meeting before the start of the festival to run through security checks and emergency procedures.

   

  20. Security will be present 24 hours as security will be on night shift to secure the marquee.

   

  21. The Designated Premises Supervisor/Promoter shall appoint a named person to co-ordinate noise issues, to the approval of the Environmental Protection Service, no later than 4 weeks prior to the event. The noise co-ordinator shall liaise between all parties - Environmental Protection Service, DPS, Promoter, sound system suppliers, sound engineers and Licensing Authority, on all matters relating to noise control prior to and during the event.

   

  22. A noise propagation test shall be undertaken with the Environmental Protection Service present, prior to the start of the event in order to set appropriate control limits at the sound mixer position. The sound system shall be configured and operated in a similar manner as intended for the event. The sound source used for

  the test shall be similar in character to the music most likely to be produced during the event.

   

  23. The noise co-ordinator shall ensure that prior to the event during any testing of equipment, minimum noise levels are emitted from the sound equipment, to reduce to its lowest level any noise nuisance to local residents.

   

  24. The licensee shall ensure that sound testing is only carried out between the hours of 10:00 and 19:00 and is of the shortest duration practicable.

   

  25. The noise co-ordinator shall ensure that noise is monitored at the perimeter of the site (or other appropriate noise sensitive location) throughout the event, and at least during each different artist.

   

  26. The noise co-ordinator shall comply with any request made by a nominated officer of the Environmental Protection Service to reduce or remix sound emanating from the amplification system.

   

  27. Facilities shall be provided on the mixing desk(s), or other appropriate position(s), for a nominated officer of the Environmental Protection Service to monitor and where necessary secure a reduction in noise level to a reasonable level.

   

  28. A minimum of one children’s safeguarder will be assigned to duty at events involving children and young people. This member of staff must act in compliance with the guidance and training provided by the Sheffield Safeguarding Children Board including a children and young peoples risk assessment for each event.

   

  29. Written Risk assessment(s) will be provided to and discussed at the Safety Advisory Group Meetings meeting.

   

  30. The licensed activity shall be conducted in accordance with a suitable and sufficient site specific Event Health and Safety Plan in agreement with the Safety Advisory Group.

   

  31. Any reasonable requirements of the Safety Advisory Group will be complied with in order to ensure that the event site is suitable for its intended use.

   

  32. There shall be no special effects (eg pyrotechnics, lasers, strobes, etc) without prior approval of the Safety Advisory Group.

   

  33. Any annual events that take place under this licence must not take place until they have been discussed and agreed through the Safety Advisory Group.

   

  34.  Any structures, screens, platforms, fences etc. must be agreed by the Safety Advisory Group and full written details including plans and calculation must be provide when requested by the Safety Advisory Group.

   

  35. Detailed Stewarding and Policing Plans will be provided to the Safety Advisory Group for discussion and agreement.

   

  36. Detailed Medical and First Aid proposals and plans will be provided to the Safety Advisory Group for discussion and agreement.

   

  37. Site inspection(s) will be co-ordinated by the Safety Advisory Group before the licensed activity takes place and the activity shall not proceed unless the Safety Advisory Group is satisfied with the provisions made for the event.

   

  38. At the end of the final site inspection the Licence holder will provide any certification that is required by the Safety Advisory Group such as Electrical Certificates, Fire Certificates, Erection Certificates and Completion Certificates etc.

   

  39. The capacity for each event will be discussed and agreed at a Safety Advisory Group Meeting.

   

  40. The method of ticketing will be discussed and agreed at a Safety Advisory Group Meeting.

   

  41. The Licence Holder will ensure that there is a detailed fit for purpose written Contingency Plan in place for each event that has been agreed by the Emergency Services and the Safety Advisory Group

   

  42. The Licence Holder will ensure that they give the Chair of the Safety Advisory Group a minimum eight weeks notice of any events held under this licence.

   

  43. Events involving persons under the age of 18 years will be planned in compliance with the guidance issued by the Sheffield Safeguarding Children Board.

   

  44. At events where age restrictions apply, or where alcohol is on sale, an age verification scheme must operate in compliance with the partnership guidance issued by the Sheffield Safeguarding Children Board, South Yorkshire Police and Trading Standards. This scheme must also apply to persons accessing the event using V.I.P/Guest list privileges.

   

  45. The applicant will produce an Event Management Plan which will include the name, address and telephone number of lead person(s) responsible for safeguarding children at an event

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

• ANNEX 4 - Plans

   

  Plan ref: Fake Festivals Marquee Layout

  Dated: 03/12/2015