ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
1. The Premises Licence will permit only 3 events per calendar year.
2. The planning of each event will be considered by the Safety Advisory Group at a minimum of at least one Safety Advisory Group prior to each event.
3. There shall be no adult entertainment or services, activities, other entertainment or matters ancillary to the use of the premises that may give rise to concern in respect of children.
4. A draft EMP shall be submitted to the Licensing Authority at least 42 days prior to the commencement of any event.
5. The final EMP shall include but may not be limited to the following documentation:
a) Alcohol Management Plan
b) Command, Control and Communications Plan
c) Crime Prevent/Reduction Plan
d) Crowd Management Plan
e) Fire Safety Management Plan
f) Major Incident Plan
g) Medical and Welfare Plan
h) Sanitary Facilities Plan
i) Security and Stewarding Operational Plan
j) Site Plan
k) Ticket and Entry Policy
l) Trader Information Management Plan
m) Traffic Management Plan
n) Venues Plan
o) Waste Management Plan
p) Child Protection Plan
q) Noise Management Plan
6. No customers carrying opened bottles upon entry shall be admitted.
7. Six weeks’ notice must be given for any proposed major event involving licensable activities and/or regulated entertainment (capacity exceeding 499 persons at any one time) in writing to South Yorkshire Police Licensing Department, South Yorkshire Fire & Rescue Service, and the Responsible Authorities towards Public Safety and Public Nuisance.
8. The use of door supervisors will be risk assessed on an event by event basis and a written record of the risk assessment to be retained for 6 months and made available to the Police or an Officer of the Licensing Authority upon request.
9. The Designated Premises Supervisor, or other such responsible person, should be assigned to act as the coordinator for safeguarding systems at the premises. This person must act in compliance with the guidance and training provided by the Sheffield Safeguarding Children Board.
10. Crime and disorder prevention advice shall be written in consultation with the Police and any agreed crime prevention advice shall be displayed on signage around the site and publicised on the event’s website and any agreed appropriate social media sites.
11. The Designated Premises Supervisor (DPS), or nominated deputies being Personal Licence Holders, shall be present on site throughout the event when alcohol is being supplied under the Premises Licence. Details of the nominated deputies shall be provided to the Licensing Authority and Police at least 7 days prior to the commencement of any event.
12. All sales of alcohol and other drinks shall be provided in non-glass drinking vessels. All glass bottled drinks shall be decanted at the point of sale.
13. Suitable and sufficient medical provision shall be provided, as a minimum, to the standard required as a result of the risk assessment.
14. Any pyrotechnics, lasers, strobe lighting, smokes, fogs and other special effect shall be risk assessed and arrangements put in place to eliminate or minimise the risks to public safety.
15. Details of the food and drink outlets will be provided to the Licensing Authority at least 30 days prior to any event, to include:
a) Location of each individual outlet on plans provided to the Licensing Authority.
b) Name of each outlet, trading name, food business operator and contact details, local authority with which the outlet is registered.
16. Food and drink outlets shall be monitored and managed to comply with food safety legislation, have in place a food safety management system which shall be available for inspection by the event management and the Licensing Authority and that each is registered with a local authority.
17. Any outlet found to be contravening any conditions of this Operating Schedule, the EMP or other part of the premises licence shall be prohibited from trading.
18. Toilet facilities shall be provided in sufficient numbers, as a minimum in accordance with relevant guidelines. They shall be distributed across the site car park and entertainment areas.
19. Challenge 25 shall be implemented to the satisfaction of the Licensing Authority and Police with signage being displayed in all locations relevant to the sale of alcohol.
20. If relevant, any site / event staff having responsibility for the welfare of children on site shall be checked via the Disclosure and Barring service (DBS) and their name, date and place of birth made available to the Police at least 30 days prior to the event.
21. All events must be planned with reference to the Sheffield Safeguarding Children Board event guidance and a written risk assessment for safeguarding must be included in the event plan along with the contact details of the Safety Officer or event manager who is acting as Safeguarding Coordinator for the event.
Agreed Conditions with SYP and Public Health 15.02.2021
22. Patrons are not permitted to bring alcohol onto the site. SIA Security Guards will be employed to undertake relevant searches in line with the operators policies.
23. Drinks may not be removed outside of the perimeter of the event site.
24. Appropriate policies shall be implemented in relation to drugs in consultation with SYP and Sheffield City’s Office of the Director of Public Health.
EPS Agreed Conditions 24.02.2021
Planning for the Events:
25. Prior to the first event, the Premises Licence Holder shall appoint a suitably qualified noise consultant, to the approval of the Environmental Protection Service, to produce a Noise Management Plan (NMP). The NMP shall be produced no later than 6 weeks prior to the event and shall include details of predicted noise levels at nearest noise sensitive properties based on modelling, or actual noise measurements. The noise level predictions shall only be based on the sound system to be deployed for the event. The NMP shall detail measures for how noise will be monitored and proactively managed during the event. The appointed noise consultant, or an appointed noise coordinator delegated by the noise consultant, shall liaise between all parties - Environmental Protection Service (EPS), Production Manager, DPS, sound system suppliers, sound engineers, Licensing Authority, on all matters relating to noise control prior to and during the event. In the case of subsequent events differing substantively in terms of noise character or risk, a revised NMP shall be similarly prepared by a suitably qualified consultant for review and prior approval by EPS, to the aforementioned timescale and specifications.
Prior to the Event:
26. A noise propagation test shall be undertaken with the Environmental Protection Service present (subject to availability), prior to the start of the event in order to set appropriate control limits at the sound mixer position. The sound system shall be configured and operated in a similar manner as intended for the event. The sound source used for the test shall be similar in character to the music most likely to be produced during the event.
27. The noise consultant, or an appointed noise coordinator delegated by the noise consultant, to the prior approval of EPS, shall ensure that, prior to the event during any testing of equipment, minimum noise levels are emitted from the sound equipment to reduce to its lowest level any noise nuisance to local residents.
During the Event:
28. The noise consultant, or appointed noise coordinator, shall ensure that noise is monitored at the perimeter of the site (or other appropriate noise sensitive location) throughout the event, and at least during each different artist.
29. The noise consultant, or appointed noise coordinator, shall comply with any request made by a nominated officer of the Environmental Protection Service to reduce or remix sound emanating from the amplification system.
30. Facilities shall be provided on the mixing desk, or other appropriate position, for a nominated officer of the Environmental Protection Service (subject to availability) to monitor and, where necessary, secure a reduction in noise level to a reasonable level.
31. During live or recorded music events, Noise levels arising from music and attendee will be monitored throughout the event to ensure compliance with the EMP’s noise management plan.
After the event:
32. Should the SCC Environmental Protection Service (‘the EPS’) receive a credible written complaint describing noise nuisance arising from an event, the EPS may request a compliance/ evaluation report be produced by the noise consultant detailing monitored noise levels during the event, compliance with agreed levels, number of complaints received, actions taken as a result of complaints, and recommendations for future events. Any such recommendations shall then be carried forward to subsequent event NMPs, as appropriate. The Premises Licence Holder shall make all reasonable efforts to ensure the requested report is prepared within 6 weeks of any request received from the EPS. Any request by the EPS must be made in writing to the Premises Licence Holder within 14 days of the last event, or such longer period as may be agreed in writing with the Premises Licence Holder.