Sheffield City CouncilLicensing Services

Hillsborough Park (Tramlines Event)

70 Broughton Road, Sheffield, S6 2AS

Completed application 171847 which is a Cancellation/Surrender for Premises Licence from 04/12/2017 to 08/01/2019

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• an exhibition of a film
• a performance of live music
• any playing of recorded music
• a performance of dance
• entertainment of a similar description to that falling within a performance of live music, any playing of recorded music or a performance of dance
• the supply of alcohol

Additional Conditions

• ANNEX 1 - MANDATORY CONDITIONS

  Mandatory Condition 1 (Section 19 ss 2)

  Where a licence authorises the sale of alcohol then no supply of alcohol may be made under the premises licence

  (a)   at a time when there is no designated premises supervisor in respect of the premises licence, or

  (b)   at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

  Mandatory Condition 2 (Section 19 ss 3)

  Where a licence authorises the sale of alcohol then every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

  Mandatory Condition 3 (Section 20)

  1.   Where a premises licence authorises the exhibition of films, the licence includes the following conditions relating to the admission of children to the exhibition:

  (a)   The admission of children (under 18) to the exhibition of any film must be restricted in accordance with the classification set by the film classification body (currently the BBFC).

  (b)   In a case where there is no classification given by the classification body (the BBFC) the admission of children to the exhibition of any film must be restricted in accordance with any recommendation given by the Licensing Authority.

  2. In this section

                "children" means persons aged under 18; and

  "film classification body" means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine suitability of video works for classification).

  Mandatory Condition 4 (Section 21)

  Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity each such individual must be licensed by the Security Industry Authority.

  ANNEX 1B - MANDATORY CONDITION EFFECTIVE FROM 28TH MAY 2014:

  1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

  2. For the purposes of the condition set out in paragraph 1

                (a) "duty" is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

                (b) "permitted price" is the price found by applying the formula

                P = D + (D×V)

                where

                              (i) P is the permitted price,

                (ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on                                           the date of the sale or supply of the alcohol, and

                (iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax                                              were charged on the date of the sale or supply of the alcohol;

                (c) "relevant person" means, in relation to premises in respect of which there is in force a premises licence

                              (i)  the holder of the premises licence,

                              (ii) the designated premises supervisor (if any) in respect of such a licence, or

                              (iii) the personal licence holder who makes or authorises a supply of alcohol under such a                                                      licence;

  (d) "relevant person" means, in relation to premises in respect of which there is in force a club premises certificate,   any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

                (e) "value added tax" means value added tax charged in accordance with the Value Added Tax Act 1994. 

  3.              Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  4.              (1)              Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

                (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

   

• ANNEX 1 (Continued)

  ANNEX 1C - MANDATORY CONDITIONS EFFECTIVE FROM 1ST OCTOBER 2014:

  1. (1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises

                (a) games or other activities which require or encourage, or are designed to require or encourage,              individuals to

  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

                              (ii) drink as much alcohol as possible (whether within a time limit or otherwise);

  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of               undermining a licensing objective;

  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour               or to refer to the effects of drunkenness in any favourable manner;

  (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

  2. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

  3. (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either

                (a) a holographic mark, or

                (b) an ultraviolet feature.

  4. The responsible person must ensure that

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures

                              (i) beer or cider: ½ pint;

                              (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

                              (iii) still wine in a glass: 125 ml;

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

• ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  Planning for the Event:

  1. The Premises Licence Holder shall appoint a suitably qualified noise consultant, to the approval of the Environmental Protection Service, to produce a Noise Management Plan (NMP). The NMP shall be produced no later than 6 weeks prior to the event and shall include details of predicted noise levels at nearest noise sensitive properties based on modelling, or actual noise measurements. The noise level predictions shall only be based on the sound system to be deployed for the event. The NMP shall detail measures for how noise will be monitored and proactively managed during the event. The appointed noise consultant shall liaise between all parties - Environmental Protection Service, Production Manager, DPS, sound system suppliers, sound engineers, Licensing Authority, on all matters relating to noise control prior to and during the event.

   

  2. A clear timeline for Event management Risk Assessments will  be produced for Local Authorities.

   

  3. A regular schedule of Safety Advisory Group meetings will be produced.

   

  4. A joint strategy between Tramlines' security firm, management team and South Yorkshire Police will be developed and agreed.

   

  5. A steering board for the local area will be set up, who will feed into the plans on noise/site build up and break out to ensure public nuisancer will not arise.

   

  6. A Safeguarding Policy and Plans will be developed and maintained for the new Tramlines site.

   

  7.  The Safety Advisory Group will be provided with Event, Crowd and Traffic Management Plans to ensure public safety at the event. 

   

  Prior to the Event:

  1. A noise propagation test shall be undertaken with the Environmental Protection Service present, prior to the start of the event in order to set appropriate control limits at the sound mixer position. The sound system shall be configured and operated in a similar manner as intended for the event. The sound source used for the test shall be similar in character to the music most likely to be produced during the event.

   

  2. The noise consultant shall ensure that prior to the event during any testing of equipment, minimum noise levels are emitted from the sound equipment to reduce to its lowest level any noise nuisance to local residents.

   

  During the Event:

  1. The Challenge 25 scheme must operate including a refusals log, signage and the maintenance of staff training records.

   

  2. Drinks to be provided in plastic vessels or cans.  The use of glassware is not permitted.

   

  3. The noise consultant shall ensure that noise is monitored at the perimeter of the site (or other appropriate noise sensitive location) throughout the event, and at least during each different artist.

   

  4. The noise consultant shall comply with any request made by a nominated officer of the Environmental Protection Service to reduce or remix sound emanating from the amplification system.

   

  5. Facilities shall be provided on the mixing desk, or other appropriate position, for nominated officers of the Environmental Protection Service to monitor and where necessary secure a reduction in noise level to a reasonable level.

   

  6.  A lead Safeguarder will be employed and will work closely with the Sheffield Safeguarding Childrens Board.  A comprehensive Risk Assessment and plan will be in place, as well as having a number of Safeguarding Ambassadors on site over the festival itself.

   

  After the Event:

  1. Persons exiting the event will do so in a peaceful, non-confrontational manner and under the direction of Event Security.

   

  2. A compliance/ evaluation report shall be produced within 6 weeks of the event detailing monitored noise levels during the event, compliance with agreed levels, number of complaints received, action taken as a result of complaints, and recommendations for future events.

   

  3. Notice must be given for any proposed major events involving licensable activities and/or regulated entertainment (capacity exceeding 499 persons at any one time) in writing to South Yorkshire Police Licensing Department, South Yorkshire Fire & Rescue Service, the Responsible Authorities towards Public Safety and Public Nuisance. 6 weeks’ notice shall be given for all such “major events”. All other events involving licensable activities and/or regulated entertainment with a capacity less than 499 people, at least 14 days’ notice shall be given.

   

  Specific Event Conditions:

  1. The Designated Premises Supervisor/Promoter shall appoint a named person to co-ordinate noise issues, to the approval of the Environmental Protection Service, no later than 4 weeks prior to the event. The noise co-ordinator shall liaise between all parties - Environmental Protection Service, DPS, Promoter, sound system suppliers, sound engineers and Licensing Authority, on all matters relating to noise control prior to and during the event.

   

  2. A noise propagation test shall be undertaken with the Environmental Protection Service present, prior to the start of the event in order to set appropriate control limits at the sound mixer position. The sound system shall be configured and operated in a similar manner as intended for the event. The sound source used for the test shall be similar in character to the music most likely to be produced during the event.

   

  3. The noise co-ordinator shall ensure that prior to the event during any testing of equipment, minimum noise levels are emitted from the sound equipment, to reduce to its lowest level any noise nuisance to local residents.

   

  4. The licensee shall ensure that sound testing is only carried out between the hours of 10:00 and 19:00 and is of the shortest duration practicable.

   

  5. The noise co-ordinator shall ensure that noise is monitored at the perimeter of the site (or other appropriate noise sensitive location) throughout the event, and at least during each different artist.

   

  6. The noise co-ordinator shall comply with any request made by a nominated officer of the Environmental Protection Service to reduce or remix sound emanating from the amplification system.

   

  7. Facilities shall be provided on the mixing desk(s), or other appropriate position(s), for a nominated officer of the Environmental Protection Service to monitor and where necessary secure a reduction in noise level to a reasonable level.

   

  8. A minimum of one children’s safeguarder will be assigned to duty at events involving children and young people. This member of staff must act in compliance with the guidance and training provided by the Sheffield Safeguarding Children Board including a children and young peoples risk assessment for each event.

   

  9.  Written Risk assessment(s) will be provided to and discussed at the Safety Advisory Group Meetings meeting.

   

  10.  The licensed activity shall be conducted in accordance with a suitable and sufficient site specific Event Health and Safety Plan in agreement with the Safety Advisory Group.

   

  11. Any reasonable requirements of the Safety Advisory Group will be complied with in order to ensure that the event site is suitable for its intended use.

   

  12. There shall be no special effects (eg pyrotechnics, lasers, strobes, etc) without prior approval of the Safety Advisory Group.

               

  13.  Any annual events that take place under this licence must not take place until they have been discussed and agreed through the Safety Advisory Group.

   

  14. Any structures, screens, platforms, fences etc. must be agreed by the Safety

  Advisory Group and full written details including plans and calculation must be provide when requested by the Safety Advisory Group.

   

  15. Detailed Stewarding and Policing Plans will be provided to the Safety Advisory Group for discussion and agreement.

   

  16. Detailed Medical and First Aid proposals and plans will be provided to the Safety Advisory Group for discussion and agreement.

   

  17. Site inspection(s) will be co-ordinated by the Safety Advisory Group before the licensed activity takes place and the activity shall not proceed unless the Safety Advisory Group is satisfied with the provisions made for the event.

   

  18. At the end of the final site inspection the Licence holder will provide any certification that is required by the Safety Advisory Group such as Electrical Certificates, Fire Certificates, Erection Certificates and Completion Certificates etc.

   

  19. The capacity for each event will be discussed and agreed at a Safety Advisory Group Meeting.

   

  20. The method of ticketing will be discussed and agreed at a Safety Advisory Group Meeting.

   

  21. The Licence Holder will ensure that there is a detailed fit for purpose written Contingency Plan in place for each event that has been agreed by the Emergency Services and the safety Advisory Group.

   

  22. The Licence Holder will ensure that they give the Chair of the Safety Advisory Group a minimum eight weeks notice of any events held under this licence.

   

  23. Events involving persons under the age of 18 years will be planned in compliance with the guidance issued by the Sheffield Safeguarding Children Board.

   

  24. At events where age restrictions apply, or where alcohol is on sale, an age verification scheme must operate in compliance with the partnership guidance issued by the Sheffield Safeguarding Children Board, South Yorkshire Police and Trading Standards. This scheme must also apply to persons accessing the event using V.I.P/Guest list privileges.

   

  25. The applicant will produce an Event Management Plan which will include the name, address and telephone number of lead person(s) responsible for safeguarding children at an event.

   

   

   

   

   

   

   

   

   

   

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  None

   

• ANNEX 4 - Plans

   

  Tramlines 2017 Hillsborough Park Site

  7.11.2017

  1

   

  Tramlines 2017 Hillsborough Park Site

  7.11.2017

  2